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Team Registration Now Open for US Quadball Cup 2023

By US Quadball, 12/09/22, 1:30PM PST

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Photo Credit: Willow Elser

Photo Credit: Willow Elser

US Quadball Cup 2023 will take place at The Proving Ground in Conshohocken, Pennsylvania on April 15-16, 2023 in partnership with Valley Forge Sports. Registration for all club and collegiate divisions at this championship event is now open. New this season is an opportunity for unofficial teams to participate, as well as individuals looking for a team to join for this event. 

Team Registration

For a team to be fully registered for the tournament and added into gameplay scheduling all teams must do the following:

  1. Register to confirm interest (including interest in at-large bids) in attending USQ Cup 2023 here.

    • View a video walk through HERE.

  2. Reserve hotel rooms here.  You MUST book your hotels through this link, you will not be considered registered if you do not. If this is an issue, please email events@usquadball.org at least two weeks prior to the deadline.  (Please note that this policy differs from the USQ Regional Championships’ stay and play policy).

  • If you are located within 100 miles of the facility, you are exempt from this, but you must then complete the stay and play exemption form.

  1.  Pay the $550 team registration fee

    • You will have the option to pay when you register, or, be invoiced after registering.

    • Teams who are receiving a discount from bringing hoops to a regional championship or the regional championship ticket challenge will receive a discount code from membership@usquadball.org no later than Tuesday, December 13.

      • If your team needs an invoice, USQ will apply that discount to your invoice once you’ve registered and requested an invoice be sent to you. 

Once a team is considered fully registered, they will be counted as attending the tournament and added into the schedule process. For teams to be allowed to compete at USQ Cup they will need to complete the following:

  1. Submit roster on Tourney Machine. 

  2. Identify Referee Crew on Tourney Machine

Official teams must also complete the membership requirements listed here to be eligible to compete officially. These requirements include:

  • Having a fully certified coach at least 24 hours before the start of your team’s first official match of the season

  • Completing the team referee and flag runner requirements. 

  • For collegiate teams, submitting proof of enrollment for all the players.

  • Being up to date on each player’s COVID-19 status - the policies for which are outlined here.

Lastly, there are two optional registration steps a team may do:

  1. Submit trading cards for players by Monday, March 27, 2023.

  2. Designate additional team staff on Tourney Machine roster by Thursday, April 13, 2023.

    1. Any additional team staff must have a non-playing teams staff membership and abide by COVID-19 policies.

A list of all deadlines can be found below and found here, on the DEADLINES tab: 

IMPORTANT DEADLINES

Item

Link to Complete

Deadline

Purpose

Stay and Play Exemption

Here

Thursday, March 9, 2023

Only if located within 100 miles driving distance of the facility - will exempt you from the Hotel Room Booking form

Team Registration

Here

Sunday, March 12, 2023

Sign up to attend USQ Cup

Registration Fee

Here or invoiced through email

Sunday, March 12, 2023

Pay USQ Cup Registration fee

At-Large Bid Season Play Requirements

Here

Sunday, March 12, 2023

Season play requirements must be met to be eligible for an at-large bid

Hotel Room Booking

Here

Thursday, March 16, 2023

Reserve team's hotel rooms

USQ Cup Bid Season Play Requirements 

Here

Sunday, March 26, 2023

Season play requirements must be met to be eligible to compete with a USQ Cup Bid

Trading Cards (optional)

Link will be added in January 2023

Monday, March 27, 2023

Player trading cards submission

Initial Rosters on Tourney Machine

Tourney Machine Coach Account

Tuesday, April 11, 2023

Submit initial roster for event

Roster change ability

Tourney Machine Coach Account

Thursday, April 13, 2023

Coach is able to update roster until this deadline

Referee Crew On Roster

On Tourney Machine

Thursday, April 13, 2023

Add team's referee crew to roster

Additional Team Staff On Roster

On Tourney Machine

Thursday, April 13, 2023

Submit for additional team staff to be on the team's sideline.

Any additional team staff must have a non-playing teams staff membership

Negative COVID-19 test

Here

Thursday, April 13, 2023

Only if not already approved, visit our  COVID-19 policies page for more information

 

Teams can track the status of these requirements in this spreadsheet in the “USQ Cup Reqs” tab.

AT LARGE BID SELECTION PROCESS

 

By indicating interested divisions while registering for the interest event as detailed below is considered as applying for an at large bid. If a team does not have a bid to a particular division but indicates they are willing to compete in that division they will be considered for the available at large bids. 

All teams must complete the extended season play requirements by the March 12 deadline to be eligible for an at large bid. Please note that all club and collegiate teams must have attended a regional championship in order to be eligible for an at large bid.

Teams can track the status of their gameplay requirements here.

OPEN DIVISION APPLICATION

 

Teams that do not earn a USQ Cup bid at a regional championship or an at-large bid will be able to compete in the open division. If your team is interested in participating in the open division, but does not want to be considered for an at-large bid, you must fill out the registration form. 

Open division play will take place throughout the event and more information will be provided in the spring. Teams can expect to play throughout the day Saturday and early Sunday. Teams must attend one event by March 12, 2023, which teams are permitted to use regionals for this requirement.

 

Unofficial Teams in Open Division

New this season, unofficial teams can compete at nationals in the collegiate open and club open division. The goal of this is to provide an opportunity for unofficial teams to experience US Quadball Cup to help with team recruitment and growth. To begin the process, teams can email membership@usquadball.org. There are no season play requirements to compete in this division.

 

Requirements for Unofficial Teams 

  • Collegiate Open - team will have to register as an unofficial USQ team, all members will have to buy a trial membership, submit enrollment, follow COVID protocols, and pay the team registration fee for the event. Teams will also have to abide by other policies set for this event, including stay and play.

  • Club Open - team will have to register as an unofficial USQ team, all members will have to buy a trial membership, follow COVID protocols, and pay the team registration fee for the event. Teams will also have to abide by other policies set for this event, including stay and play.

 

Individuals Seeking a Team

Individuals wishing to play at USQ Cup who do not have a member team can reach out to membership@usquadball.org to help get connected to a participating club team. 

 

Tourney Machine Registration

This year teams will register for USQ Cup 2023 through an interest event on Tourney Machine. All teams will register for the same division, once bids have been finalized USQ will assign teams to the proper division and tier at that time. Team must register here by Sunday, March 12, 2023.

To view a video watch this walkthrough video here.

For a step by step instruction guide visit here. 

 

Stay & Play and Hotel Accommodations

Please note that this policy differs from the USQ Regional Championship’s stay and play policy. 

In order to participate in US Quadball Cup 2023,  all teams are required to book hotel rooms in one of several tournament-approved hotels through US Quadball’s booking link. Each team must book a minimum of 3 hotel rooms, per night, for at least two nights between April 13-17, 2023.  Hotel rooms will be available on a first come first served basis. 

HOTEL BOOKING PROCESS

Teams must either reserve a  hotel room by March 16, 2023 or complete the stay and play exemption form (if located within 100 miles, driving distance) by March 9, 2023. Teams are not considered to have booked hotel rooms for US Quadball Cup 2023 until rooms are booked through the USQ supplied links. 

Each team will be responsible for booking their own hotel rooms. USQ has provided reservation links for each hotel below, which teams will need to use to reserve their rooms. 

Hotel rooms will be available on a first come first serve basis. Once a room block is full, the special USQ price will no longer be available. All teams, even those who have not qualified yet for the tournament, should book rooms if there is any possibility of attending USQ Cup 2023. Each hotel has a generous cancellation policy if needed. 

HOTELS

All hotels must be booked at this link. A summary of them is below:

       

Hotel Name

Nightly Rate (taxes and fees not included)

Room Types (Sleeps 4 unless otherwise noted)

Free Breakfast?

Host Hotel: DoubleTree Suites by Hilton Hotel Philadelphia West

$154.94

2 Double Beds, sleeper sofa (sleeps 6)

King suites w/sofa beds

Yes

Courtyard by Marriott Philadelphia Plymouth Meeting

$132.47

2 Double beds

No 

Crowne Plaza Philadelphia - Valley Forge, an IHG Hotel

$149.33

2 Double beds

King bed with sofa

No

Element Valley Forge

$150.45

2 Queen Beds

Yes

Fairfield Inn by Marriott Philadelphia Valley Forge

$149.33

2 Double beds

King Bed with sofa

Yes

Holiday Inn Express & Suites Ft. Washington - Philadelphia, an IHG Hotel

$143.71

Double Queen

Yes

Holiday Inn Express Hotel & Suites King of Prussia, an IHG Hotel

$149.33 (2 Queen)

$160.56 (Suite)

Standard Two Queen                                                                                      King Suite with Sleeper Sofa

Yes

HYATT house Philadelphia/Plymouth Meeting

$143.71

2 - Bedroom 2-Bathroom King/King Guestroom Suite **Has Kitchen

Yes

Sheraton Valley Forge Hotel

$150.45

Double Queens

No

SpringHill Suites by Marriott Philadelphia Plymouth Meeting

$143.71

2 Double Beds with pull out sofa

No

 

VOLUNTEERING AND OFFICIATING

Full information about volunteering and officiating is available here. 

To sign up to officiate (referees and flag runners) separate from your team’s officials crew, please sign up here.

For questions about volunteering, please contact eventvolunteers@usquadball.org. For officiating, please email referees@usquadball.org.

Tickets

Tickets are now live! Pre-sale goes from now until Friday, December 23, 2022. 

Ticket opportunities include weekend passes, single day tickets, plus a family 4-pack which includes two adult and two youth/student tickets. 

We are bringing back VIP tickets this season, with only a limited number available. And new this season is an alumni membership option, which includes a free weekend pass to nationals, a Friday welcome party, and access to an on-site lounge for alumni members and VIP guests during US Quadball Cup 2023, among other perks for the 2022-23 season. A portion of all alumni memberships goes towards supporting grants for USQ teams.

You can purchase tickets and learn more here.

Questions

For more information on USQ Cup 2023 please visit our website here. 

If you have questions about team registration or anything else mentioned in this article, please email the below contacts:

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